Badging Coordinator/Administrative Assistant (ID# 38343)

# Badging Coordinator/Administrative Assistant (ID# 38343) _Amf Ohare, IL_
# Category: _Construction_
# Job Type: _Full Time_
# Minimum Experience: _5_
# Required Education: _High School Diploma_
# Job Description
Be involved in projects with our Construction Services Team and be a part of a growing organization that meets our client?s objectives and solves their challenges.
At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach- and yours as a WSP employee. Come join us and help shape the future!
WSP is currently initiating a search for a Badging Coordinator/Administrative Assistant for our Chicago projectoffice.
The Badging Coordinator/Administrative Assistant will support the Deputy Project Controls Manager and Resident Engineer in the day to day processing of ID badges and project administrative support. The position will be responsible for the timely processing of contractor and consultant badge applications for the Chicago Department of Aviation. The candidate will assume a variety of general administrative support as well as specific project assistance when necessary. The candidate must be flexible, highly motivated, a self-starter, and able to see tasks through completion. The position requires having a great attitude and the ability to work as a team is essential.
Position Functions, Duties, and Responsibilities
+ Assist Contractors, consultants and the Construction Management Team with the entire processing of ID Badging applications and vehicle placards for the Chicago Department of Aviation
+ Coordinate and meet with the client regarding all badging needs including approvals and documentation requirements
+ Provides administrative support to the project team leader at project level or other staff at project management level
+ Prepares meeting packages in advance of meetings
+ Type and distribute project related documents, presentations, etc.
+ Maintains project files and documentation both hard and electronic copies
+ Scans and uploads project documents
+ Monitors insurance, Requests for Subcontractor Approvals, certified payrolls
+ Receives and distributes incoming and outgoing correspondence
+ Assists the Office Engineer with various tasks as needed
+ Other duties as assigned by an immediate supervisor
Talent is the essence of meeting our client?s objectives, goals and challenges. If this sounds like a fit for you, we?d love to have that first discussion of you joining our team.
# Job Requirements
Minimum Qualifications:
+ Must have a minimum of five (5) years administrative experience, to go along with excellent organizational, interpersonal and communication skills
+ High school diploma is required; Bachelor's degree or advanced degree in business is preferred
+ Must be proficient in Word, Excel and PowerPoint, with an emphasis on creating Excel spreadsheets and formatting Word documents
+ Experience in construction and understanding of related terminology is a definite plus
+ Must be open minded, able to take direction, and possess initiative
+ Must meet client badging requirements for airport
# About WSP USA
WSP USA (formerly WSP - Parsons Brinckerhoff) is the U.S. operating company of one of the world's leading engineering and professional services firms?WSP. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the transportation, buildings, energy, water and environment sectors. With nearly 7,000 people in 100 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com/usa
WSP provides a progressive mix of benefits including medical, dental 401k and long term disability focused on a providing health and financial stability throughout the employee?s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be a key piece in our meeting client objectives, goals and challenges, are you ready to get started?
EOE / Veteran/ Disability/ Gender/ Minority/ Female/ Gender Identity/ Sexual Orientation
Relocation assistance is not available for this position.
The selected candidate must have the ability to work in the United States immediately.
WSP USA is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity

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